Your Clinic Runs on Rules You Set Once

Appointment types that carry their own duration, buffer, forms and codes. Availability that reflects who is working, in which room, at which location. And patients booking themselves into the slots you meant to offer.

BOOK A DEMO

A full week in the SigmaMD calendar, with appointments booked against a clinician, an exam room and an X-ray machine side by side

Key Benefits of SigmaMD Practice Management

Scheduling That Fits Your Clinic

Duration, buffer, location, room and intake form all travel with the appointment type — so booking one is a single choice, not a checklist.

Booking You Don't Have to Police

Eligibility, notice windows and membership rules decide what patients can book, so the schedule protects itself without anyone watching it.

A Team That Stays in Sync

Per-person notification settings, routing to a colleague, and coverage hours that hand your panel over cleanly when you are away.

Appointment Types

Set the Rules Once, and Every Booking Follows Them

Give each type its own duration and a buffer so visits never land back-to-back, a minimum notice window, and the locations and rooms it needs. Attach the intake form it always requires, the ICD-10 and CPT codes it bills under, and the note you want the patient to read when they book it. Decide whether a reason for visit is required, add your own appointment statuses alongside the built-in ones, and set the time slots every self-scheduled booking has to land on.

SigmaMD appointment types listed with their default duration, the locations they are offered at, and whether patient self-scheduling is enabled for each

SigmaMD booking calendars listing a clinician alongside an exam room and an X-ray machine, each with its own calendar so appointments can be booked against it

Rooms and Equipment

Anything Bookable Gets Its Own Calendar

An appointment no longer has to belong to a person. An infusion suite, a procedure room, a sauna or a nurse each carries its own booking calendar and its own availability — so patients book the thing they actually need, and double-booking a room stops being possible. Mark a resource inactive and SigmaMD cancels its future appointments and tells the patients affected.

Patient Self-Scheduling

Patients Book Themselves, Inside Your Rules

Choose how soon and how far ahead patients can book. Offer a visit type to everyone, to first visits only, or only to patients you have already seen. Send them to their assigned clinician, a chosen few, or whoever is free, and restrict a type to selected membership plans. What they see is real availability — what is left once your shifts and your synced calendar have had their say.

SigmaMD patient self-scheduling rules for an appointment type: earliest and latest booking windows, availability by visit history, membership restrictions, and bookable calendars covering both clinicians and resources

SigmaMD practice team list showing each member's status, clinical role — ordering clinician, allied health professional, non-clinical — and access level

Your Team

Everyone Reachable the Way They Prefer

Set every notification per person and per type — push, SMS, email, or none at all. Route one to a colleague and it reaches them on their own settings, not yours. Set coverage hours and a covering clinician picks up your panel while you are out. Roles decide who can be assigned tasks and booked for visits, and admins control who sees Billing Reports and Employers.

One Calendar

Your Whole Week, in One Place

Google and Microsoft calendars sync both ways, so anything you have marked busy elsewhere closes the slot before a patient can take it. Build the week from shifts rather than one block of hours — split mornings and afternoons, different locations on different days, and per-shift control of which appointment and visit types are on offer. Block a single hour or a whole day and it disappears from the patient app too.

SigmaMD working hours built from shifts — a morning and an afternoon block on each day, each with its own clinic location and its own set of appointment types and visit methods

SigmaMD patient notification settings: a booking confirmation, a confirmation request timed before the visit, and two custom patient reminders, each with its own lead time

Reminders and Tasks

Reminders That Get an Answer

A confirmation when the appointment is booked, a confirmation request before it with Confirm and Cancel built in, and up to five custom reminders of your own — each by email, SMS and push, with the patient's own details filled in. Patients can confirm or cancel themselves up to a cut-off you set, against a cancelation policy they see before they book. Tasks carry an assignee, a priority and a due time, and nudge an hour ahead, or fifteen minutes for anything marked high priority.

Your Expertise Drives Our Priorities:
We Listen, You Matter!

“Billing, the EHR, scheduling and patient communication in one platform is a significant advantage — answer a billing question and the patient’s chart and context are right there. For a multi-provider practice, the scheduling calendar gives us real visibility into utilization. Fewer administrative steps mean more time on an exceptional patient experience.”Beth DeWitt
COO, Ark Family Health